# PO 25000701 Backup.pdf # source: alpharetta-pd/2026-08-17-flock-finance/purchase-orders/PO 25000701 Backup.pdf # sha256: 644f8c5c89d21679098f17b8ad3e7d576a3a62f22c15238275dacb0e83015185 # pages: 11 # methods: embedded-ocr=1, native=10 # produced-by: creationDate=D:20260706144552-04'00'; creator=[withheld]; modDate=D:20260706144615-04'00'; producer=Adobe Acrobat (64-bit) 26.1.21691 --- page 1 [native] --- Form Name: City Administration Requisition Approval Form: $20,000.01 to $35,000.00 Submission Started: March 17, 2025 1:25 pm Browser: Chrome 134.0.0.0 / Windows IP Address: 32.140.232.250 Unique ID: 1325007866 Request ID: #301 Participant(s): [name withheld], [name withheld], Shawn Mitchell, Tom Harris, Chris Lagerbloom, Jim Gilvin Location: 32.7123, -96.7939 Purchase Description Department Public Safety, including E911 Originator's Name [name withheld] Purchase Description Flock Safety Flock OS Elite Package. We are upgrading the Flock OS to Elite to integrate our Avigilon cameras, CAD calls, and AVL data. Flock will provide a connection to Central Square until we switch over to Hexagon and then provide a connection to Hexagon. Currently, we pay an annual maintenance fee of $238,000. This OS upgrade will increase the fee to $272,800. Is this a Technology Purchase? Yes Has the Department of Information Technology Pre-Approved this Technology Purchase? Yes Budgetary Information Budgeted Yes Fund Capital Project Fund Account/Project Title Real Time Crime Center Account #/Project # 30131150-542400-C2406 Purchasing Information Purchasing Method City Contract Selected Quote/Proposal https://www.formstack.com/admin/download/file/17729622301 Selected Vendor's Name Flock Safety Selected Vendor's Quote/Proposal Amount $34,800.00 City Contract # Alpharetta --- page 2 [native] --- Contract Document https://www.formstack.com/admin/download/file/17729622305 Selected Vendor Justification Flock is a current vendor for the City. We have a five-year contract for the Flock camera system that was signed on 01.25.2024. General Information Date 03/17/2025 Originator's Email [name withheld]@alpharetta.ga.us Department Director/Designee Name [name withheld] Department Director/Designee Email [name withheld]@alpharetta.ga.us Budget & Procurement Coordinator [name withheld] Budget & Procurement Coordinator Email ashipp@alpharetta.ga.us Department Director Approval Name [name withheld] Date/Time Mar 17, 2025 01:26 PM Department Director Approval Approve Budget & Procurement Coordinator Approval Name [name withheld] Date/Time Mar 17, 2025 01:36 PM Budget & Procurement Coordinator Approval Approve Budget & Procurement Manager Approval Name Shawn Mitchell Date/Time Mar 18, 2025 11:24 AM Budget & Procurement Manager Approval Approve --- page 3 [native] --- Comments This will be added to the FY 2026 Budget upon execution. Procurement Official Approval Name Thomas Harris Date/Time Mar 18, 2025 03:50 PM Procurement Official Approval Approve City Administrator Approval Name Chris Lagerbloom Date/Time Mar 19, 2025 11:58 AM City Administrator Approval Approve Mayor Approval Name Jim Gilvin Date/Time Mar 25, 2025 08:34 AM Mayor Approval Approve --- page 4 [embedded-ocr] --- fYock safety Flock Safety + GA - Alpharetta PD Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 MAIN CONTACT: Keith Kenner keith.kenner@flocksafety.com 4047982998 Created Date: 02/13/2025 Expiration Date: 06/27/2025 Quote Number: Q-96440 PO Number: ···· transcribed by claude-opus-5 vision pass (not OCR) ···· A Flock Safety quote cover page, same template as page 13 of the 2024 backup but with four extra lines. The whole sheet is one full-page JPEG: dark green ground with two lighter green diagonal chevrons. There is NO DocuSign header on this page — the top edge is plain artwork. Upper right, in white type: bold 'Flock Safety + GA - Alpharetta PD', a rule, 'Flock Group Inc. / 1170 Howell Mill Rd, Suite 210 / Atlanta, GA 30318', a second rule, 'MAIN CONTACT: / Keith Kenner / keith.kenner@flocksafety.com / 4047982998'. Then, after a blank line, the block absent from the 2024 cover: 'Created Date: 02/13/2025', 'Expiration Date: 06/27/2025', 'Quote Number: Q-96440', and 'PO Number:' — that last line ending at the colon with nothing after it. I rendered the band below at 500 dpi and it is bare green; the PO Number is genuinely unfilled, not faint. Bottom left, the logotype 'flock safety' in white lowercase sans, the 'l' drawn as a stem with a small leaf at its upper right. No dollar amount appears anywhere on this page. title: Flock Safety + GA - Alpharetta PD vendor: Flock Group Inc. vendor_address: 1170 Howell Mill Rd, Suite 210, Atlanta, GA 30318 main_contact_name: Keith Kenner main_contact_email: keith.kenner@flocksafety.com main_contact_phone: 4047982998 created_date: 02/13/2025 expiration_date: 06/27/2025 quote_number: Q-96440 po_number: None amount_usd: None docusign_envelope_id: None --- page 5 [native] --- Budgetary Quote This document is for informational purposes only. Pricing is subject to change. Bill To: 2565 Old Milton Parkway Alpharetta, Georgia 30009 Ship To: 2 Park Plz Alpharetta, Georgia 30009 Billing Company Name: GA - Alpharetta PD Subscription Term: 24 Months Billing Contact Name: Payment Terms: Net 30 Billing Email Address: Retention Period: 30 Days Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing. Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $34,800.00 Flock Safety Flock OS FlockOS™ Elite Package Included 1 Included Flock Safety Video Products Flock Safety Video Integration VMS, fka Wing Included 200 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Subtotal Year 1: $34,800.00 Annual Recurring Subtotal: $34,800.00 Estimated Tax: $0.00 Contract Total: $69,600.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change. --- page 6 [native] --- Billing Schedule Amount (USD) Year 1 At Contract Signing $34,800.00 Annual Recurring after Year 1 $34,800.00 Contract Total $69,600.00 *Tax not included --- page 7 [native] --- Product and Services Description FlockOS Features Description FlockOS™ Elite Package Distinguishing itself from traditional brick-and-mortar real-time crime centers (RTCCs) and other cloud-based solutions, FlockOS® Elite is scalable and community-powered, offering a versatile, cloud-based RTCC platform. Flock Safety Video Integration VMS, fka Wing FlockOS Features & Description FlockOS Features Description Wing Gateway, Wing Cloud, Wing VMS Unlocks access to purchase Wing. Custom Map Layers The FlockOS® Map is powered by ESRI, which offers the ability for 3D visualization, viewing of floor plans, and layering of external GIS data. Axon BWC (Body Worn Camera) Locations Locate patrol officers and their BWC device statuses in one unified map view, optimizing coordination and response times. Map PDF Attachments Camera Registry Program Access a customizable, fully-hosted camera registry website to quickly identify nearby video sources during incidents. Strengthen community ties by incorporating fixed camera feeds from local schools, businesses, and neighborhoods. The interactive map lets you spot relevant cameras so you can easily contact camera owners to assist in investigations. Automatic Vehicle Location (AVL) Connection Boost situational awareness by displaying the Automatic Vehicle Location of patrol vehicles or other assets. This feature ensures resources are effectively allocated and response times are minimized. Computer Aided Dispatch (CAD) Connection Seamlessly incorporates your CAD system into FlockOS®. This crucial connection ensures that calls-for-service, locations, and actionable intelligence are displayed side-by-side, driving efficient call resolutions. Floor Plans Equip officers with detailed indoor layouts by layering building floor plans on the interactive ESRI- based map, enhancing tactical decision-making during incidents. Drone Video Integration Access live drone video feeds, locations, and device statuses in one unified map view, increasing situational awareness and driving safe responses to critical incidents. FirstTwo Connection Law enforcement agencies that already have an account with FirstTwo can enhance their Map by integrating vital intelligence to drive more informed responses. When there's an incident, like a License Plate Recognition (LPR) alert or a Computer Aided Dispatch (CAD) Call for Service, FlockOS will show markers on the buildings near the incident. By clicking on a building marker, information about the residents in that building will be displayed. This includes their names, ages, addresses, and a link to FirstTwo for phone numbers and additional details. Regionalization Support Enhance collective response and communications across your geographical region by pooling resources, technology, and intelligence. With FlockOS® Elite, you can share integrated CAD systems and cameras with neighboring agencies to coordinate quick responses to emerging threats and crime patterns, creating a safer community for residents in your broader area while maximizing resources. Real-Time Routing Promote safety by utilizing camera streams and vehicle history to predict a vehicle's direction of travel, minimizing the risks associated with vehicle pursuits. SSO Ability to sign into the Flock Safety platform via Okta Single Sign On (SSO). This increases login speed and information security. --- page 8 [native] --- Flock Safety Professional Services Implementation Services ______________________________________________ Statement of Work For Alpharetta Police Department Georgia FlockOS Elite Effective Date: 02/06/2025 Revision: 1 Drafted by: Derek Forseth Introduction This Statement of Work (“SOW”) is between Alpharetta Police Department, GA (“Customer”) and Flock Group Inc (“Flock Safety”). This Statement of Work is governed by the Master Service Agreement with Flock Safety and Customer. This SOW defines the scope of the services that Flock Safety will provide to the Customer. This Statement of Work provides definitions and mutual understanding of the work to be completed. Project Summary Flock Safety will implement FlockOS Elite for the Customer Name to include: ●​ Configure and integrate up to 200 camera streams with Wing VMS for Avigilon Windows Server ●​ Creation of a Camera Registry Website to facilitate public/private partnership for camera sharing ○​ Website to only include purchase and integration options ●​ Custom ESRI map layers to overlay on FlockOS map ●​ Map Attachments to allow redirection from FlockOS to desired web resource ●​ Integration of Central Square 23.4 - One Solution CAD for active calls into Flock ○​ Flock provides a Flock standard Windows SQL CAD/AVL service for CentralSquare (OneSolution) that can be installed on-premise on a SOW Version: 2.0 --- page 9 [native] --- Windows-based CAD database server, with access to the CAD database server where the CAD events are replicated. ○​ The Flock standard windows SQL CAD/AVL service utilizes standard SQL queries to query the data from the windows database server. ○​ A user and password on the Windows CAD database must be provided by the customer or vendor to Flock in order for the Flock standard Windows SQL CAD/AVL service to be granted access to query the CAD database. ○​ The data is fetched by the Flock standard Windows SQL CAD/AVL service every 10s in order to provide a real-time experience for the display of CAD events within FlockOS. ○​ The CAD Windows database is recommended to be a replicated database from the production CAD database environment but is it not necessary to utilize the Flock standard windows SQL CAD/AVL service. ○​ The customer must provide outbound network connectivity to Flock’s cloud so that data from the on-premise service can reach Flock’s server for processing. ○​ The customer is responsible for making the appropriate technical resources (e.g. database administrators) available for technical calls during the project onboarding period to ensure smooth rollouts of the product. Any delays in communication or scheduling might impact the timeline of completion of the customer’s project. ○​ The customer is responsible for providing any servers needed to install the windows agent. ○​ The customer is responsible for any database administration tasks (such as but not limited to the creation of database views) on the server where the CAD events are stored in order to facilitate the successful installation of the windows service. ■​ Alpharetta PD intends to migrate CAD providers to Hexagon CAD. Upon migration to Hexagon CAD, Flock will reestablish the connection to the CAD provider. Flock will need the same parameters as Central Square that is outlined above. ●​ Regionalization support to consolidate CAD alerts and/or AVL from neighboring Law Enforcement agencies using FlockOS ○​ Johns Creek PD GA Descriptions of Services The following services will be provided as part of this Statement of Work. Any Services not described herein will require a Project Change Request (PCR). Project Readiness Services Flock Safety will provide a Technical Project Manager for engagement that will be responsible for the following tasks: ●​ Reviewing Statement of Work and contractual responsibilities of both parties with the Customer’s lead point of contact. SOW Version: 2.0 --- page 10 [native] --- ●​ Providing project plans to the Customer and updating the plan during the length of the engagement. ●​ Measurement and evaluation of the progress. ●​ Handoff upon project completion. Configuration and Validation Flock Safety Implementation technicians will: ●​ Configure ESRI Based map interface ●​ Implement Video Management System ●​ Integrate existing Flock Hardware ●​ Enable Unlimited Users ●​ Enable Real-Time Routing ●​ Enable Map Attachments ●​ Test CAD connectivity and verify active call queries within FlockOS Video Feeds ●​ Configure up to 200 video feeds within Flock OS package ●​ Enable Live view and Replay on all video feeds. Out of Scope: ●​ Physical installation of any product not supplied by Flock. ●​ Software changes/configurations outside of FlockOS. ●​ Network configurations outside of Flock standards. Avigilon Integration: ●​ Installation of Avigilon’s Web Endpoint ●​ Port forward the server to Flock’s IP (whitelist) ●​ Creation of a Flock user (minimum “read” access to the desired cameras) Project Conditions ●​ Project Timeline is dependent upon the information supplied by the customer. All information that is asked by Flock Safety, is required to be completed prior to Flock Employee onsite. ●​ Streams will be available within 5 business days of Flock product installation. ●​ A completed statement of work will include the FlockOS Elite package. All streams and products purchased will be installed or implemented via Flock Safety. Third Party cameras integrated will be available on the Flock Safety network. This may exclude change orders and or individual stream troubleshooting. ●​ Flock Safety will develop a community partnership website for camera additions in accordance with Flock Standard Templates unless otherwise stated in this SOW. SOW Version: 2.0 --- page 11 [native] --- Work Breakdown Resource Onsite Remote FlockOS Elite Package Sales Engineer, Integration Manager X Upgrades/Enhancements N/A Payment Terms Services will be invoiced as per the terms on your Flock Safety quote and contract. Flock Safety Professional Services labor rate is $250 per hour for all services above and beyond those purchased and outlined in this statement of work. Acknowledgement and Approvals Upon completion of this SOW, no additional services are due to the Customer under this SOW. The parties, through their authorized representatives signed below, hereby agree to the terms of this Statement of Work as of the Effective Date. Flock Safety Name Title Signature Date Customer Name Name Title Signature Date SOW Version: 2.0 PO IN LIEU OF SIGNATURE IS OKAY W/ FLOCK. ···· transcribed by claude-opus-5 vision pass (not OCR) ···· The Acknowledgement and Approvals page of the FlockOS Elite statement of work. Both execution blocks — Flock Safety's and the customer's — are entirely empty. Between them, in red, is written: 'PO IN LIEU OF SIGNATURE IS OKAY W/ FLOCK.' The page also records that Flock's professional services labor rate is $250 per hour for work beyond the statement of work. Flock Safety — Name / Title / Signature / Date: [BLANK — all four] Customer Name — Name / Title / Signature / Date: [BLANK — all four] Note between the blocks: PO IN LIEU OF SIGNATURE IS OKAY W/ FLOCK.